August 16-18, 2022
Brazos County Expo, Bryan
The goal of the conference will be for renewal, professional development and engagement for the future of AgriLife Extension.
Conference Agenda
For all AgriLife Extension Service employees traveling in from out of town, please note the conference will be held at the Brazos County Expo Complex in Bryan, Texas. Parking on-site is free and plentiful.
Registration will begin at 11:00am on Tuesday, August 16. Lunch will not be provided on Tuesday, so please make meal and travel arrangements accordingly. A full dinner will be provided on Tuesday night as part of the evening social events. Lunch will also be provided on Wednesday. The conference will conclude promptly by noon on Thursday, August 18.
Breakout / Concurrent Sessions Schedule and Descriptions
Post-Conference Sessions
Mental Health First Aid (Adult) Training | 8:30 a.m.-4:00 p.m. Friday, August 19, 2022 | Funded and taught by the FCH Unit | Pre-registration required by August 5 | Event Flyer HERE
Plant Pathology & Microbiology (PLPM) Plant Diagnostics 101 | 1:00-3:00 p.m. Thursday, August 18, 2022 | Led by Texas Plant Clinic | Use this link to access registration information | Event Flyer HERE
The Roundup Experience – Seeking input from agents/specialists about what they think Texas 4-H Roundup should include in order to provide the best experience for 4-H members and families (contests, evening activities, costs, LEAD Academy, etc.). | Discussion will begin at 1:30pm on Thursday, August 18, 2022 in Room 175 of the Wallrath Building, 1470 William D Fitch Parkway. | NO REGISTRATION REQ’D
CANCELLED (updated 8/8 4:45pm) – DAR Discovery Circuit | 1:00-3:30 p.m. Thursday, August 18, 2022 | Led by the DAR Unit | Pre-registration required by August 5 | Event Flyer HERE
Travel information
Travel will be reimbursed for this event, but we are using STATE dollars so the following travel rules must be followed to receive reimbursement. A travel authorization memorandum will be sent to attendees as soon as registration is complete. You will need to attach the travel authorization to your expense report in Concur.
Vehicles to be used
County or AgriLife Extension vehicles or rental vehicles (call or email Rosie at 979-314-8202 or rosemary.schoenfeld@ag.tamu.edu if you need a direct bill account for this trip only). If these two options are not available, please contact Rosie to get information on the vehicle log that must be completed to use a personal vehicle. If you use a rental car, the invoice will come directly to the director’s office for payment processing.
Hotels
The state hotel room rate for Bryan/College Station is $96.00 per night. Please ensure you get a state rate room at $96.00. If the double room is over $96.00, the shared room by two people must be less than $96.00 per person. You will not be reimbursed for amounts over $96.00 per night. You are responsible for paying for the hotel and if using a personal credit card, will be reimbursed when you file your travel expense report in Concur. Please present the hotel tax exempt form (found below in Helpful Documents) so that state hotel tax is not charged. You will not be reimbursed for state hotel tax if charged for your hotel room. Please check your receipt before leaving the hotel. You must have a hotel receipt showing a ZERO BALANCE DUE to attach to your expense report in Concur.
UPDATE: Unfortunately, the original four hotels where room blocks are secured have been sold out.
Below are eight area hotels with rooms that are still offering state rate rooms or rooms lower than $96. You will need to contact the hotel for a reservation and be sure to ask for the state government rate.
| LaQuinta Inn College Station 607 Texas Avenue College Station, TX 77840 979-696-7777 | Days Inn University Drive 901 University Drive East College Station, TX 77840 979-260-9150 | Baymont Inn/Suites Bryan College Station 1506 Nuches Lane Bryan, TX 77803 979-704-6470 | Days Inn Bryan 1039 N. Earl Rudder Freeway Bryan, TX 77802 979-704-6644 |
| Ramada Inn College Station 506 Earl Rudder Freeway South College Station, TX 77840 979-846-0300 | Baymont Inn and Suites College Station 2611 Harvey Road College Station, TX 77845 979-488-9885 | LaQuinta Inn & Suites Wyndham College Station North 1195 Earl Rudder Freeway College Station, TX 77845 979-704-5570 | Hawthorn Suites College Station 1010 University Drive East College Station, TX 77840 979-695-9500 |
The Stella Hotel (sold out)
Block Name: TAMU AgriLife Extension
4100 Lake Atlas Drive, Bryan, Texas 77807
979-421-4012
King Room: $96.00
Double Rooms: $96.00
Group Cut Off Date: Sunday, July 31, 2022
The George (sold out)
Block Name: AgriLife Extension Service
180 Century Court, College Station, Texas 77840
844-599-3871
King Room: $96.00
Double Room: $116 00 (shared by two people)
Group Cut Off Date: Monday, July 25, 2022
Holiday Inn Express & Suites Bryan-College Station
(sold out)
Group Name: ALE
3041 Plaza Centre Court,
Bryan, Texas 77802
979-703-4774
King Room: $96.00
Double Rooms: $96.00
Group Cut Off Date: Tuesday, July 26
The Embassy Suites by Hilton College Station
(sold out)
Group Name: LE5 (AgriLife Extension State Conference)
201 University Drive East,
College Station, Texas 77840
979-260-6000
Double Room – $139 (shared by two people)
Group Cut Off Date: Monday, July 25, 2022
Per diem
The agency will provide dinner on August 16 and lunch on August 17, so per diem can be claimed for the meals not provided by the agency during your travel. The standard rate for a full day in Bryan/College Station is $59.00. For August 16 and 18, the first and last date rate is $44.25. You cannot exceed these amounts for reimbursement and should include actual meal expenses only.
Parking
If you incur parking fees, please provide a parking receipt with your reimbursement. We are using the Brazos County Expo, so there will not be parking fees at that location. If you must park at the airport, please pay for that parking with a personal credit card and not an agency paid travel card.
Airfare
Airfare should be booked through Concur to ensure a state contract rate using your personal credit card or an agency paid state travel card if you have one. Please keep a copy of the airfare receipt, as it must be attached to your expense report in Concur.
Baggage Claim Fees – A receipt will be needed for baggage charges and will be attached to the expense report in Concur.